You’ll want to be sure to ask the right questions so that you can properly review and compare vendors.

How to be prepared for wedding vendor meetings

Wedding vendor meetings are an important part of the wedding planning process. When you’re preparing your wedding you’ll need to meet with many different vendors. It is essential that you are ready for these meetings. You’ll want to be sure to ask the right questions so that you can properly review and compare the various vendors before making your choices. You’ll also want to meet with vendors before the wedding day to be sure they are on track.

Before meeting with vendors you need to make a list of the questions you want to ask. It is particularly important that you ask all potential vendors the same set of questions. This allows you to more easily compare services, options, and prices. Make a notebook that you can use when you meet with vendors. It can be helpful to print out the list of questions so you can write the responses more easily. Here are some of the most important questions to ask at vendor meetings.

  • Ask to see a sample of their work. Vendors typically offer a book of photos of their previous work samples to view. 
  • Find out how much experience the vendor has and how many weddings they do each month.
  • Prices
  • Package details (take plenty of notes about packages)
  • How much of a deposit is required
  • How much time in advance must the vendor be booked
  • How will the vendor keep in contact with you
  • What time will the vendor arrive on the wedding day
  • Is the vendor licensed?
  • Ask who actually does the work. (Vendors may have books of photos of work but may end up providing a less experienced person)
  • Ask to see a sample of the contract
  • Get a business card from each vendor

Once you have visited with a vendor immediately stop and make some notes before you forget. Sometimes packages can be difficult to decipher so you’ll want to be sure to find out as much as you can in order to be able to properly compare services. Attach the vendor’s business card to your notes so you will be able to easily make contact should any questions arise.


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